Grading Change of Grades Guidelines University of Kansas
This file provides comprehensive guidelines on changing grades at the University of Kansas, including deadlines, steps to follow, and exceptions. It offers detailed instructions for faculty on how to submit grade changes online or through a form if deadlines are missed. Essential for understanding the grading policy.
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How do I fill this out?
To fill this form, start by logging into Enroll & Pay and accessing the Faculty Center. Locate the grade roster for your class and select the 'Request Grade Change' link. Follow the instructions to make appropriate changes.
How to fill out the Grading Change of Grades Guidelines University of Kansas?
1
Log onto Enroll & Pay.
2
Click on the KU Faculty tile.
3
Access the grade roster from your Faculty Center.
4
Click 'Request Grade Change' under Grade Roster Action.
5
Submit the changes after entering the new grades and reason codes.
Who needs the Grading Change of Grades Guidelines University of Kansas?
1
Faculty members who need to correct or update student grades.
2
Academic departments monitoring grading changes and compliance.
3
Deans and administrative officials approving grade change requests.
4
Students appealing for grade changes due to various reasons.
5
University registrars responsible for maintaining accurate student records.
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What are the instructions for submitting this form?
To submit the Change of Grade form, log into Enroll & Pay and access the Faculty Center. Select the appropriate class and grade roster, then click 'Request Grade Change'. Complete the required fields and submit the form with proper approvals. For additional support, contact the registrar’s office via email at registrar@ku.edu, fax at 785-864-3900, or mail to Office of the University Registrar, KU, 1450 Jayhawk Blvd, Room 151, Lawrence, KS 66045.
What are the important dates for this form in 2024 and 2025?
For 2024 and 2025, the important dates for submitting grade changes are May 31 for the Spring term, July 31 for the Summer term, and December 31 for the Fall term.
What is the purpose of this form?
The purpose of the Change of Grade form is to allow faculty to make necessary adjustments to student grades after the official grades have been posted. This process ensures that any errors or adjustments needed due to academic progress or other reasons are properly documented and approved. By utilizing this form, the University of Kansas maintains accurate and fair student records, complying with academic standards.
Tell me about this form and its components and fields line-by-line.
- 1. Student Information: Contains the student's name, ID, and program details.
- 2. Current Grade: Lists the current grade assigned to the student.
- 3. New Grade: Field where the instructor inputs the new grade.
- 4. Reason for Change: Column to select the appropriate reason code for the grade change.
- 5. Approvals: Section for necessary approvals from academic departments or officials.
What happens if I fail to submit this form?
Failing to submit this form can result in the student's grade remaining incorrect, potentially affecting their academic progress and records.
- Inaccurate Academic Records: Student records will not reflect the correct grades, leading to potential issues with graduation or academic standing.
- Compliance Issues: Non-compliance with the university's grading policies and procedures.
How do I know when to use this form?
- 1. Error Correction: To correct any errors in grade entries.
- 2. Completion of Incomplete: When a student has completed the required work for an incomplete grade.
- 3. Academic Misconduct: To change grades due to findings of academic misconduct.
- 4. Administrative Adjustments: For any administrative reasons that require grade changes.
Frequently Asked Questions
How do I access the grade change form?
Log into Enroll & Pay, access the Faculty Center, and select the grade roster for your class.
Can I edit the PDF form online?
Yes, with PrintFriendly, you can edit the PDF form online using our PDF editor.
How long after the term ends can I change grades online?
Online grade changes are accepted up to a year after the term ends.
What should I do if the grade is greyed out?
Submit the Change of Grade form with the appropriate approvals if the grade is greyed out.
Can I sign the PDF form electronically?
Yes, you can add an electronic signature to the PDF form using PrintFriendly.
How do I share the completed form with others?
Use PrintFriendly to email the document or generate a shareable link for easy distribution.
What if my student has graduated?
Online grade change will not be active for students who have graduated.
Can I use the online system if a student is marked as progress (P)?
No, online grade change is not active if the current grade is a P (Progress).
Where can I find the Change of Grade form?
The form can be found on the registrar’s website under faculty and staff resources.
How do I know my grade changes are saved?
By approving and saving the grade roster, you certify that the grades entered are correct.
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