MCPS Form 280-60 Grant Authorization Application

Submit the completed form along with the required documentation to the Division of Management and Budget (DMB) either via email or via pony to CESC, Room 170, for review and approval. Use the following email address for submission: dmb_submissions@mcpsmd.org. For more details, refer to the grant guidelines. Ensure all required fields are filled accurately and all necessary documents are attached. Follow the steps for review and approval by the OSSWB and other relevant departments. Provide clear and complete information to avoid delays.

Ensure to submit the form at least two weeks prior to the grant application due date in 2024 and 2025 to avoid delays.

The purpose of the MCPS Form 280-60 is to provide a standardized process for Montgomery County Public Schools (MCPS) to authorize and manage grant applications. This form is essential for school principals, financial agents, and grant managers to capture necessary details and ensure that all grant applications meet the specified requirements and guidelines. By using this form, MCPS can streamline grant application processing, maintain compliance with regulations, and ensure that funding is properly allocated for educational initiatives. The form covers general information, such as school name, principal, financial agent, and grant manager details, as well as specific grant-related information, like the grant program name, grantor's contact information, proposed grant amount, and purpose of the grant. By completing and submitting this form, schools and staff can efficiently apply for grants that support various school projects, programs, and activities, ultimately enhancing the educational experience for students in Montgomery County.

• 1. School Name and Number: A field to enter the name and number of the school applying for the grant.
• 2. Principal: The name of the principal of the school applying for the grant.
• 3. School Financial Agent: The name of the financial agent responsible for managing school funds and grants.
• 4. Grant Manager: The name and position of the full-time MCPS employee managing the grant.
• 5. Grant Program/Project Name: A field to enter the name of the grant program or project.
• 6. Grantor's Name: The name of the organization or individual providing the grant.
• 7. Grantor's Phone: The phone number of the grantor.
• 8. Grantor's Email Address: The email address of the grantor.
• 9. Grantor's Address: The physical address of the grantor.
• 10. Proposed Grant Amount: A field to enter the proposed amount for the grant.
• 11. Grant Application Due Date: The due date for submitting the grant application.
• 12. Purpose and Description of the Grant: A field to provide the purpose and detailed description of the grant.
• 13. School Financial Agent Signature: The signature of the school's financial agent.
• 14. Principal Signature: The signature of the principal.
• 15. Budget Log Number: A field for the budget log number assigned by the DMB.
• 16. Log Date: The date the log is entered in the system.
• 17. Proposed Grant Amount (Budget): A field to enter the proposed grant amount as reviewed by the Budget Specialist.
• 18. Grant Application Due Date (Budget): The due date for the grant application as reviewed by the Budget Specialist.
• 19. Grantor Tax Status Requirement: Indicates whether a tax status requirement is needed for the grantor.
• 20. Recommendation for Grant Category: A field to select the recommended grant category, such as IAF Grant, Central Office Grant, or MCPS EFI Grant.
• 21. Comments: A field for any additional comments or notes related to the grant application.

Failure to submit this form on time may result in delays or rejection of the grant application. Ensure to follow all instructions and submit the form at least two weeks prior to the due date.

• Delay in Grant Processing: Submitting the form late can cause significant delays in processing the grant application.
• Rejection of Application: The grant application may be rejected if the form is not submitted on time.
• Missed Funding Opportunities: Late submission can result in missing out on potential funding opportunities for school projects.

• 1. Small Grants Under $20,000: Apply for school-based grants with amounts less than $20,000.
• 2. No Annual Financial Reporting: Use for grants that do not require restricted annual financial reporting.
• 3. No Cash Match Requirement: Use for grants that do not require cash or in-kind matches.
• 4. Non-Employment Grants: Use for grants that do not involve employing personnel, other than substitutes, during the regular school day.
• 5. 501(c)(3) Eligible Grants: Use for grants managed by the MCPS Educational Foundation, Inc.