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How do I fill this out?
To fill out the transportation request form, begin by gathering the necessary information for your trip. Ensure that you understand the requirements outlined in this document. Follow the specific instructions and submit the form at least 10 business days in advance.
How to fill out the PGCPS Trip Guidelines 2022-2023?
1
Gather trip details including date, time, and purpose.
2
Complete the online transportation request form.
3
Submit the form at least 10 business days in advance.
4
Ensure compliance with the guidelines provided.
5
Confirm the trip with the transportation department.
Who needs the PGCPS Trip Guidelines 2022-2023?
1
School administrators need this document to schedule student trips.
2
Teachers may require this file to understand transportation procedures.
3
Event coordinators need these guidelines to plan successful field trips.
4
Parents may refer to this document for understanding school trip policies.
5
Transportation staff use this guideline to ensure compliance with regulations.
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What are the important dates for this form in 2024 and 2025?
Important dates for trip requests include deadlines for submissions and cancellations. Requests for transportation on or near bus inspection dates are likely to face restrictions. Schools should finalize trip plans by April 2023 to avoid conflicts with end-of-year activities.
What is the purpose of this form?
The purpose of this form is to outline the procedures for scheduling and executing trips using PGCPS transportation. It ensures that all school trips operate within established guidelines for safety and compliance. Proper use of this form helps avoid scheduling conflicts and logistical issues.
Tell me about this form and its components and fields line-by-line.
- 1. Trip Date: The specific date when the trip is scheduled.
- 2. Destination: The location where the trip will take place.
- 3. Purpose of Trip: Brief description of the trip's educational purpose.
- 4. Number of Participants: Estimated number of students and chaperones attending the trip.
- 5. Contact Information: Details of the person responsible for coordinating the trip.
What happens if I fail to submit this form?
Failure to submit this form can result in unapproved trips and last-minute complications. Schools may face billing or logistical challenges if requests are not processed correctly. Ensuring timely submission is essential.
- Trip Non-Approval: Requests submitted late may not be accommodated by transportation.
- Cancellation Fees: Late cancellations may incur fees charged to the school's account.
- Safety Risks: Improper planning can lead to safety risks for students during trips.
How do I know when to use this form?
- 1. Field Trips: For planning educational visits to museums or educational centers.
- 2. School Events: Necessary for coordinating transportation for school-wide activities.
- 3. After-School Activities: Used for scheduling transportation for clubs and sports events.
Frequently Asked Questions
How do I submit a trip request?
Submit your trip request through the online form at the PGCPS transportation webpage.
What is the deadline to submit a request?
Requests must be submitted at least 10 business days prior to the trip.
Can I cancel a trip after submitting a request?
Yes, but cancellations must be communicated 24 hours in advance.
Are parents allowed to ride on the bus?
Parents can only ride if designated as chaperones.
What happens if I miss the submission deadline?
Last-minute requests are subject to non-approval.
Is eating allowed on the bus?
No, eating is not permitted on transportation.
How are trips billed?
Trips are billed at $70.35 per hour starting from departure.
Can trips be scheduled during religious observances?
No, trips cannot be scheduled during religious observances.
How many passengers can fit on a bus?
The maximum passenger capacity is 50.
What should I do if the bus doesn't arrive?
Contact the Field Trip Office if the bus is more than 15 minutes late.
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