SDSU Google Shared Drive Security Recommendations
This document provides essential security recommendations for using Google Shared Drive, Forms, and Sheets. It serves as a guide for handling Protected Level 1 data securely and setting permissions. Follow these guidelines to maintain data integrity and compliance.
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How do I fill this out?
To fill out this document, review the security recommendations carefully. Gather all necessary information regarding your data and team access. Use this document as a guide to implement secure settings effectively.
How to fill out the SDSU Google Shared Drive Security Recommendations?
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1. Review the security recommendations provided.
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2. Gather data and determine who needs access.
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3. Create Google Shared Drives based on data types.
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4. Apply secure settings as per guidelines.
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5. Document your settings and access permissions.
Who needs the SDSU Google Shared Drive Security Recommendations?
1
Data Security Officers need this file to ensure compliance with data protection regulations.
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SDSU faculty utilizes this document to securely handle student information.
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IT staff requires these guidelines to configure Google Shared Drives appropriately.
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Project managers need this file to understand the security measures for shared resources.
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Administrative staff use this document to manage sensitive data responsibly.
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What are the instructions for submitting this form?
To submit this form, ensure all fields are accurately completed and reviewed. Email the completed form to security@sdsu.edu for processing. For any immediate assistance, contact IT support at the provided email or phone number.
What are the important dates for this form in 2024 and 2025?
While there are no specific important dates for this document, staying up-to-date with Google Drive's policy changes is advisable. It's crucial for users to attend annual training sessions to remain compliant. Regular reviews of data access permissions are essential throughout the year.
What is the purpose of this form?
The purpose of this form is to guide users in securely handling their Google Shared Drives. It defines essential security measures, ensuring that sensitive information is protected at all times. By following this form, users can maintain compliance with institutional data security policies.
Tell me about this form and its components and fields line-by-line.
- 1. User Access Level: Indicates the level of access assigned to each user.
- 2. Data Classification: Defines the classification level of data being stored.
- 3. Drive Name: The name of the Google Shared Drive for identification.
What happens if I fail to submit this form?
Failing to submit this form may result in inadequate data protection and potential compliance violations. Users may lose access to necessary data management tools, leading to increased security risks.
- Data Breach Risks: Improper handling of sensitive data can lead to unauthorized access.
- Compliance Violations: Failure to adhere to security protocols may result in regulatory fines.
- Operational Disruptions: Lacking proper form submission can hinder workflow efficiency.
How do I know when to use this form?
- 1. Creating a New Shared Drive: Use this form to establish security settings while creating a new drive.
- 2. Changing Access Permissions: Refer to this form for guidelines when modifying user access.
- 3. Annual Security Review: Utilize this form during yearly evaluations of your security protocols.
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