SharePoint 2013: Working with Lists and Libraries
This file offers a comprehensive guide on working with lists and libraries in SharePoint 2013. It provides detailed instructions on creating and managing custom lists, columns, and views. It also covers library functionalities like creating folders, adding columns, and setting permissions.
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How do I fill this out?
To fill out this section, follow the detailed steps provided. You will need to create custom lists, columns, and configure settings as necessary. Each step is clearly outlined for ease of use.
How to fill out the SharePoint 2013: Working with Lists and Libraries?
1
Go to the Settings Gear Icon.
2
Click on Add an App from the drop-down menu and select Custom List.
3
Enter the name and description of the list and click Create.
4
Modify the default Title column settings as needed.
5
Save the changes.
Who needs the SharePoint 2013: Working with Lists and Libraries?
1
HR Recruiters: To collect names of potential new hires.
2
Project Managers: To track project tasks and deadlines.
3
Team Leaders: To maintain team rosters and meeting schedules.
4
Administrators: To manage access permissions for documents.
5
Educators: To organize student information and grades.
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What are the instructions for submitting this form?
Submit this form by following the instructions provided on the details page. Ensure all necessary fields are completed. For any assistance, you can contact the IT Help Desk at x3350. You may also submit the form via email to ithelpdesk@wcu.edu, fax it to 123-456-7890, or drop it off at the IT Help Desk, West Chester University, PA 19383.
What are the important dates for this form in 2024 and 2025?
Ensure to complete relevant tasks by key dates in 2024 and 2025 as per your organizational needs and SharePoint usage schedules.
What is the purpose of this form?
This form serves to guide users in effectively managing lists and libraries in SharePoint 2013. It provides detailed instructions on creating and customizing lists, columns, and views. By following these guidelines, users can streamline data management, enhance collaboration, and maintain organized records in their SharePoint environment.
Tell me about this form and its components and fields line-by-line.
- 1. List Name: Specify a unique name for your custom list.
- 2. List Description: Provide a brief description of the list's purpose.
- 3. Column Name: Define the name of each column you create.
- 4. Column Data Type: Select the appropriate data type for each column.
- 5. Column Settings: Configure settings like required fields, unique values, and default values.
What happens if I fail to submit this form?
If this form is not submitted, you may face issues in managing your SharePoint environment effectively.
- Data Inaccuracy: Increased chances of data being inconsistent or incomplete.
- Operational Delays: Potential delays in project timelines due to inefficient data management.
- Access Issues: Difficulty in controlling permissions and access to important documents.
How do I know when to use this form?
- 1. New List Creation: Whenever a new custom list needs to be created to meet specific requirements.
- 2. Column Customization: When existing columns need to be modified or new ones created.
- 3. Data Organization: For organizing data into structured lists and libraries.
Frequently Asked Questions
How do I create a custom list in SharePoint 2013?
Go to the Settings Gear Icon, click on Add an App, select Custom List, and follow the prompts.
Can I edit columns in a SharePoint list?
Yes, go to List Settings, find the Columns section, and make the necessary changes.
How do I add folders to a SharePoint library?
Go to the library, click on the New Folder option, and name your folder.
Is it possible to track version history of documents?
Yes, you can access the Version History from the document's context menu.
Can I restrict access to a SharePoint list?
Yes, go to List Settings, click on Permissions, and adjust the access settings as needed.
How do I create a view in a SharePoint library?
Go to the library settings and select Create View, then customize it according to your needs.
What data types can I use for columns in SharePoint?
You can use various data types like Single Line of Text, Multiple Lines of Text, Choice, Number, Currency, Date and Time, Lookup, etc.
How do I enforce unique values for a column?
In the column settings, select 'Yes' for enforce unique values to prevent duplicate entries.
Can I sort columns in a SharePoint list?
Yes, you can sort columns by clicking on the column header and choosing the sorting option.
How do I change the order of data entry for list items?
Go to List Settings, find the Content Types section, and modify the order as required.
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