Texas 4-H and FFA Livestock Program Ethics Policy Approval Form
This form is used for obtaining approval for state validated livestock projects to be outside of the direct care of the livestock exhibitor, their family, or their supervising County Extension Agent/Agriculture Science Teacher as per Rule #3 of the Texas 4-H and FFA Livestock Program Ethics Policy.
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How do I fill this out?
To fill out this form, you’ll need to provide detailed information about the livestock project, the exhibitor, and the third-party providing care. Make sure to get the necessary signatures before seeking approval from the County-level state validation committee. Follow the instructions below to complete the process.
How to fill out the Texas 4-H and FFA Livestock Program Ethics Policy Approval Form?
1
The livestock exhibitor's family initiates the form, completes all information, and obtains relevant signatures.
2
The form is sent to the supervising CEA/AST for approval.
3
Upon CEA/AST approval, the form is forwarded to the county-level state validation committee.
4
The county-level state validation committee reviews, approves, or denies the request.
5
The exhibitor family is notified of the committee's decision.
Who needs the Texas 4-H and FFA Livestock Program Ethics Policy Approval Form?
1
Livestock exhibitors who need to relocate their livestock for certain management practices.
2
Families of livestock exhibitors who are unable to provide daily care for their livestock temporarily.
3
Supervising County Extension Agents who need to approve a temporary change in livestock care.
4
Agriculture Science Teachers involved in livestock project supervision.
5
Third-parties who will be temporarily taking care of livestock projects.
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What are the instructions for submitting this form?
Submit this form to the appropriate County Extension Agent or Agricultural Science Teacher for their signature before sending it to the county-level state validation committee. You can email the form to the specified email addresses for Swine, Lamb/Goat, and Cattle validation chairpersons. Ensure all signatures are obtained before submission. Email contacts: Swine - tammy@texasffa.org, Lamb/Goat - marty.gibbs@ag.tamu.edu, Cattle - wfzanolini@ag.tamu.edu.
What are the important dates for this form in 2024 and 2025?
Important dates for submitting this form in 2024 and 2025 should be monitored closely with your local validation committees to ensure compliance with deadlines.
What is the purpose of this form?
The purpose of this form is to obtain necessary approvals for state-validated livestock projects to be temporarily out of the direct care of the designated exhibitor, their family, or their supervising agent. It ensures that all parties involved are aware of the temporary relocation and that the integrity of daily care and life skill development is maintained. The form also helps in monitoring and verifying that the relocation is for valid management practices and not in violation of the ethics policy.
Tell me about this form and its components and fields line-by-line.
- 1. Name of Exhibitor(s): The full name(s) of the livestock exhibitor(s) involved.
- 2. Species: The species of the livestock being relocated.
- 3. State Validation Tag or UIN Numbers: The unique identification numbers for state-validated livestock.
- 4. Reason for Livestock Leaving Direct Care of Exhibitor/Family: A drop-down selection to indicate the reason for relocating the livestock.
- 5. Name of Third-Party Providing Care of Livestock: The name of the third-party individual or organization providing care.
- 6. Phone Number of Third-Party Providing Care of Livestock: Contact phone number of the third-party care provider.
- 7. Physical Address Requested for the Livestock at Third Party: The physical address where the livestock will be located during the care period.
- 8. Date Livestock Will Depart: The departure date of the livestock from the exhibitor's direct care.
- 9. Date Livestock Will Return: The return date of the livestock to the exhibitor's direct care.
- 10. Signatures to Obtain Before Seeking Approval: Signatures required from the exhibitor, parent or guardian, and the third-party care provider before submitting the form for approval.
- 11. Signatures Needed for Approval: Signatures needed from the supervising County Extension Agent or Agricultural Science Teacher and the County-Level State Validation Chairperson for approval.
What happens if I fail to submit this form?
Failure to submit this form can result in the disqualification of the state-validated livestock project.
- Disqualification: The livestock project will be disqualified for failing to comply with Rule #3 of the Texas 4-H and FFA Livestock Program Ethics Policy.
- Loss of Participation: The exhibitor may lose the opportunity to participate in the livestock program.
How do I know when to use this form?
- 1. Temporary Relocation: When livestock needs temporary relocation for specific management practices.
- 2. Third-Party Care: When a third-party will be providing temporary care for the livestock.
Frequently Asked Questions
How do I fill out the Livestock Program Ethics Approval Form?
You can fill out the form by using PrintFriendly's PDF editor to input necessary details about the livestock, exhibitor, third-party provider, and obtain required signatures.
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Yes, you can share the completed form via email or by generating a shareable link on PrintFriendly.
What if my request gets denied?
If your request is denied, you will receive an email notification and may need to resubmit the form or provide additional information.
Do I need to get multiple signatures on this form?
Yes, you need signatures from the exhibitor, parent/guardian, third-party care provider, supervising CEA/AST, and county-level state validation chairperson.
Is there a deadline for submitting the form?
Submit the form as soon as you are aware of the need for livestock relocation to allow time for approval.
What information do I need to provide in the form?
You need to provide exhibitor details, livestock information, reasons for relocation, third-party care provider details, and obtain required signatures.
Who needs to approve this form?
The form needs approval from the supervising CEA/AST and the county-level state validation committee.
Can I submit the form online?
Yes, you can submit the form online on PrintFriendly after filling it out and obtaining necessary signatures.
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