Edit, Download, and Sign the UCLA Guest Speaker Invoice Payment Form Instructions
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How do I fill this out?
To fill out this form, begin by entering the professor's name and the details of the guest speaker. Ensure you provide accurate dates and times for the visit. Conclude by making sure all fields are completed before submission.
How to fill out the UCLA Guest Speaker Invoice Payment Form Instructions?
1
Enter the professor's name and course details.
2
Provide guest speaker's information including their name and email.
3
Fill in the date and time of the visit.
4
Indicate if courtesy parking is required.
5
Complete the funding source and payment amount sections.
Who needs the UCLA Guest Speaker Invoice Payment Form Instructions?
1
Guest speakers who need reimbursement for expenses.
2
Professors requesting guest lectures to ensure payments are processed.
3
Administrative staff handling guest speaker arrangements.
4
Finance departments managing payment records.
5
Event coordinators who schedule guest speakers.
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What are the important dates for this form in 2024 and 2025?
Important dates related to submission and deadlines will vary based on specific departmental guidelines. It is advisable to check with the department regarding any upcoming seminars or lectures. Ensure to submit your form well in advance of your scheduled visit.
What is the purpose of this form?
The purpose of this form is to streamline the payment process for guest speakers at UCLA. It ensures that all necessary information is collected to facilitate timely payments. By filling out this form accurately, guest speakers can ensure they are compensated for their contributions effectively.
Tell me about this form and its components and fields line-by-line.
- 1. Professor Name: Enter the last and first name of the course instructor.
- 2. Guest Speaker Name: Record the last and first name of the guest speaker.
- 3. Date of Visit: Specify the date when the guest speaker will visit.
- 4. Time of Visit: Indicate the time at which the guest speaker will arrive.
- 5. Payment Amount: State the agreed payment amount for the guest speaker's appearance.
- 6. Email: Provide the guest speaker's email for communication.
What happens if I fail to submit this form?
Failing to submit this form can result in delays in processing payments for guest speakers. It can also lead to complications in scheduling and subsequent arrangements needed for the visit. It's crucial to complete and submit the form to avoid these issues.
- Payment Delays: If the form is not submitted, the guest speaker may not receive their payment on time.
- Scheduling Issues: Without the form, proper scheduling for the guest speaker's visit cannot be ensured.
- Non-compliance: Failure to submit may result in non-compliance with university policies regarding guest speakers.
How do I know when to use this form?
- 1. Guest Lectures: Use this form when inviting guest lecturers to your classes.
- 2. Workshops: Applicable for guest speakers conducting workshops or seminars.
- 3. Events: Necessary for speakers at university-sponsored events.
Frequently Asked Questions
What is this form used for?
This form is used to request payment for guest speakers at UCLA.
How do I submit this form?
You can submit the completed form via email to the designated contact.
Can I edit this form online?
Yes, you can easily edit this form using PrintFriendly's PDF editor.
Is it necessary to provide a W-9 form?
Yes, completing a W-9 form is required for payment processing.
What if I have not been employed by UCLA recently?
You can still fill out the form as a guest speaker without previous employment.
Are there deadlines for submission?
Yes, it is important to submit this form in a timely manner before your visit.
Can I save the form after editing?
Yes, you can download the edited form after making changes.
Do I need to provide parking details?
Yes, indicate whether you require courtesy parking on the form.
How is the payment amount determined?
The payment amount should be specified in the form as agreed with the department.
Who can I contact for questions regarding this form?
For questions, contact Sandy Garcia via the provided email.
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