University of Connecticut Itemized Expense Receipt Guidelines
This document provides guidelines for itemized expense receipts required by the University of Connecticut for reimbursement. It includes acceptable and unacceptable submission examples. The aim is to ensure clarity and compliance with the expense reimbursement process.
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How do I fill this out?
To fill out the expense receipt form, ensure each receipt is itemized and includes the business name, date, and total charges. Legible copies must be submitted, noting the total reimbursement amount if multiple receipts are paid at once. Follow the specific guidelines for each category of expense.
How to fill out the University of Connecticut Itemized Expense Receipt Guidelines?
1
Ensure the receipt is itemized.
2
Include business name, date, and total charges on the receipt.
3
Submit legible copies of receipts.
4
Note the total reimbursement amount for multiple receipts paid together.
5
Follow guidelines for each expense category.
Who needs the University of Connecticut Itemized Expense Receipt Guidelines?
1
University of Connecticut students for reimbursing personal expenses incurred for university-related activities.
2
Staff members seeking reimbursement for travel expenses.
3
Faculty members claiming expenses for research-related purchases.
4
University clubs and organizations submitting their expenditure reports.
5
Vendors or suppliers working with the university for documentation of expenses.
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You can easily edit this PDF on PrintFriendly using our powerful PDF editor. Customize your receipt submissions to ensure all necessary details are included. Download the edited PDF for smooth reimbursement processing.
1
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2
Use the editing tools to ensure receipts are itemized and legible.
3
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4
Review the edited PDF for accuracy.
5
Download the final version for submission.
What are the instructions for submitting this form?
Submit the completed forms and receipts to the University of Connecticut's Department of Student Activities. Documents can be submitted via email to studentactivities@uconn.edu, faxed to (860) 486-5555, or mailed to 2110 Hillside Road, SU 203, Storrs, CT 06269. For online submissions, use the university's dedicated Expense Reimbursement Submission Form available on the student activities website. It is advised to keep copies of all submitted receipts for your records.
What is the purpose of this form?
The purpose of this form is to provide clear guidelines for submitting itemized expense receipts for reimbursement at the University of Connecticut. By following these guidelines, students, staff, and faculty can ensure their reimbursement claims are processed smoothly and in compliance with university policies. Detailed examples and instructions are provided to facilitate accurate and complete submissions.
Tell me about this form and its components and fields line-by-line.
- 1. Restaurant receipts: Must include restaurant name, date, number of guests, itemized listing of food/beverages with prices, total charges, and amount paid.
- 2. Store receipts: Must include store name, date, itemized listing of purchases with prices, total charges, and amount paid.
- 3. Taxi receipts: Must include taxi company/driver name, date, destination, and amount including tip if applicable.
- 4. Parking receipts: Must include company name, date and time in, date and time out, total charges, and amount paid.
- 5. Train receipts: Must include railroad name, date, number of tickets, total charges, and amount paid.
- 6. Hotel receipts: Must include hotel name and address, check in and out dates, number of guests/rooms, room rate/taxes/fees per night's stay, total charges, and amount paid.
- 7. Airfare itinerary receipts: Must include business name and address, travel dates, number of guests/rooms, room rate/taxes/fees per night's stay, names of all travelers if in a group, total charges, and amount paid.
- 8. Car rental receipts: Must include business name and address with contact information, rental dates, type of vehicle, rates/taxes/service fees, total charges, and amount paid.
What happens if I fail to submit this form?
Failure to submit this form can result in delays or denial of reimbursement. Ensure that all receipts are itemized, legible, and meet the guidelines.
- Denied Reimbursement: Reimbursement claims may be denied if the receipts do not meet the specified guidelines.
- Delayed Processing: Incomplete or unclear receipts can lead to delays in processing and payment.
How do I know when to use this form?
- 1. Claim Reimbursement: For students and staff seeking reimbursement for university-related expenses.
- 2. Expense Reporting: University clubs and organizations must use this form to report their expenditures.
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Yes, you can edit multiple receipts in a single PDF using PrintFriendly's editing tools.
What details must be included in each receipt?
Receipts must include the business name, date, itemized listing of purchases, total charges, and amount paid.
Are copies of credit card receipts acceptable?
No, customer copies of credit card receipts listing only the amount are not acceptable for reimbursement.
Can I submit a PDF with unreadable or cut-off text?
No, all receipts submitted must be legible and complete.
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